PARENT/PLAYER

HANDBOOK

CAYVA

Chaska Area Youth Volleyball Association

  

2006-2007

CAYVA Parent/Player Handbook 2006-2007

TABLE OF CONTENTS

Information                                                                                           Page

Acknowledgments                                                                                                                   3

Forward: “Attention Parents”                                                                                                   4

Mission Statement & Participation Levels                                                                                5

Playing Philosophy                                                                                                                   6

Quitting Policy & Player Equipment                                                                                         7

CAYVA Board Members                                                                                                        8

Board & Non-Board Duties & Responsibilities                                                                       9-10

Travel Duties/Chaperone/Drivers                                                                                           11

History of CAYVA - Part 1                                                                                                   12-13

USAV Code of Conduct                                                                                        Appendix I

Coaches Code of Conduct                                                                                     Appendix 2

Acknowledgment 

The Chaska Area Youth Volleyball Association would like to recognize and thank the City of Chaska Park, Recreation and Arts Department, for their assistance in providing facilities, scheduling, co-sponsorship of developmental programs and other community partnership activities.

CAYVA also recognizes and thanks the following community partners who provide facilities:

*         District #112

*         Chaska Legion

and financial support:

*         Chanhassen Legion

*         Chaska Legion

*         Chaska VFW

FORWARD

The following is reprinted from a brochure based on a report called

Physical Activity and Sport in the Lives of Girls put out by the

Center for Research on Girls & Women in Sports at the University of Minnesota.

Chaska Area Youth Volleyball Association (CAYVA) 2006-2007

Mission Statement

CAYVA exists to promote the sport of volleyball to all youth within our community. We will provide equitable opportunities for our children to develop and refine their skills from the novice to the competitive levels. We will also provide a healthy environment that emphasizes personal growth and demonstrates community values.

 CAYVA Will:

*         Form partnerships with Chaska School District #112 and member cities to promote and demonstrate the adopted community values of self worth, honesty, dignity, generosity and respect of others.

*         Promote the Chaska High School co-curricular mission statement to develop positive self-image, leadership, loyalty, character, teamwork, social skills, self-discipline, good citizenship and sportsmanship among all participants.

*         Include all girls who live within the boundaries of District #112.

*         Hold open tryouts with an impartial selection process.

*         Give priority to school, church and in-season sport activities.

*         Be administered by parents through an operations board and parent representatives.

*         Provide opportunities to as many participants as coaches and facilities will allow.

*         Emphasize the educational value of sport, develop individual and team skills, promote enjoyment, value competition. 

Team Levels

CAYVA has structured different division levels of play ensuring that all girls in our community have the opportunity to participate at a level appropriate to their; interest, skills, time commitment, and finances. The number of teams at each division is dependent on the number of registrants for each. Parents and players need to understand the time commitment and costs at each level before registering.

PLAYING PHILOSOPHY

Teams will consist of 8-10 players whenever possible. Participants have the opportunity to learn sound fundamentals, competitive skills and game strategies. At the beginning of the season, player development is stressed and coaches strive for equal playing time. As the season progresses, a starting lineup may be established with alternates rotated in according to their strengths.

All coaches are encouraged to increase their knowledge and skills through clinics and other resources. First year coaches are required to attend a USA Volleyball Clinic, and all players and coaches must attend an officiating/score keeping clinic each year.

Players, parents and coaches are expected to demonstrate our community values through good sportsmanship toward opponents, officials and each other at all times. Open, two way communication between all parties is imperative.

Player Expectations

1.      Be responsible in attending all scheduled events.

a.      Arrive 15 minutes early to practices. (set nets, dress, warm up)

b.      Notify coach at least one day in advance when you can’t attend. (Excessive absences may affect playing time.)

c.      Players who skip school events for volleyball without authorization, will not play.

2.      Work hard, learn and HAVE FUN.

3.      Demonstrate team concept - recognize and value everyone’s contribution.

4.      Be coachable; learn to accept criticism without alibi, and do your best to improve. Talk to your coach if you have questions or concerns.

5.      Be supportive of teammates, coaches and officials.

6.      Remain mentally “into” the game whether playing or not.

7.      Motivate yourself and teammates, strive for excellence and work for the success of the team.

8.      Remain together as a team for the duration of each team event.

Parent Expectations

1.      Encourage your daughter and give positive statements about her play.

2.      Speak positively about the team and other team members.

3.      Speak respectfully of, and to coaches and officials.

4.      If a problem or concern arises, notify the coach, the parent rep. or a CAYVA Board member.  Do not approach a coach during competition or when other players are present.  Please contact the coach by phone or e-mail.  If the concern/issue is not resolved, contact the parent rep or a board member by phone or e-mail.

5.      Model community values.

6.      Parents are invited to participate in the officiating/score keeping clinic.

7.      Assist with team activities; driving, fundraising, etc.

8.      Assure players arrive on time (15 min. early for practice), and are picked up in time.

9.      Parents are encouraged to attend competition events.

**Positive adult role models allow athletes to grow and accept challenges**

Coach Expectations

1.      Show concern for player safety and well-being.

2.      Be consistent and fair, establish trust.

3.      Be organized.

4.      Model behavior that is consistent with CAYVA mission, philosophy and values.

5.      Teach and provide volleyball knowledge to the best of your ability.

6.      Encouraged to increase knowledge/skills through clinics and other resources.

7.      Attend periodic coaches meeting.

8.      Adhere to direction of the CAYVA Board.

9.      Encourage open, two-way communication with parents and players.

 

Quitting Policy

1.      If a player quit during the previous season, and it was NOT for a medical reason, the player will be required to pay fees due for the current season in advance.

2.      If a player encounters a medical condition or a season-ending injury, there will be a prorated (by day) refund of fees paid and no penalty will apply for the following year.

3.   If a player quits for any reason other than a medical condition, the player is liable for the full season

      fee.

4.      If a player has quit, but feels there are extenuating circumstances associated with their decision, and they want the requirement for prepayment waived, the player and parent must appear in person before the Board to present their case.

5.      If a player quits after signing the commitment letter, you will forfeit eligibility to a CAYVA Travel Team the following year.

CAYVA Board Members

2006-2007

Operations Board

Co-Chair                       Connie Kettler               443-2831

Co-Chair                       Sue Seiffert                   368-0499

Treasurer                      Amy Hirsch                     474-5402

Secretary                      Rose Peterson/               448-3907

Elisse Koenig                 361-0799

Coach Coordinator   Sue Murphy                    368-3065 

Newsletter                    Brenda Jerde                368-7004

Registration                Board Members

Tournaments              Elisse Koenig                  361-0799

Travel Coordinator       Bruce Finkel                    448-4451

Evaluations                   Bruce Finkel                    448-4451

Handbook                  Rose Peterson             448-3907    

Equipment                    Derek Stahl                  448-4601

Facility Scheduler      Sue Murphy                    368-3065

Fundraising                

Webmaster                   Sarah Hammers

 

 

 

 

 

 

 

Board Duties and Responsibilities

 

Chair (Club Director)

Responsibilities

1.     CAYVA Rep. and Coach liaison.

2.     Coordinate and oversee committee work.

3.     Schedule, set agenda and conduct Board meetings.

4.     Set calendar and timelines for year.

5.     Mediate parent issues or concerns.

6.     Plan and conduct parent organizational meeting.

   Chair - Scheduling/Communications

1.     Work with volunteers on communications-related projects.

   Chair - Registration

1.     Work with Team Reps. and volunteers regarding travel issues.

7.     Organize forms needed by North Country Region for registration in October.

8.     Enter teams in out-of-state tournaments.

9.     Coordinate events with Co-Coach Coordinator.

 

Treasurer

1.     Maintain financial records for players and teams.

2.     Balance and take responsibility for CAYVA checkbook.

3.     Cut checks for all pertinent expenses.

4.     Provide monthly statements for all teams.

5.     Work with fundraising projects and volunteers.

 

 

Secretary

1.     Record and distribute meeting minutes.

2.     Provide necessary communications for the Board.

 

 

Equipment Manager

1.     Coordinate distribution of uniforms, equipment and medical kits.

2.     Inventory, store and replace items as needed.

3.     Provide instructions to Team Reps. for assistance.

 

 

Co-Coach Coordinator

1.     Coordinate gym/practice schedules.

2.     Register for local tournaments.

3.     Provide handbook, conduct meetings and necessary communications with coaches.

4.     Assist with technical development of coaches.

5.     Coordinate coaching clinics and developmental program.

6.     Price and order uniforms and accessories.

 

Registration

1.     Set up team lists for parent handbook.

2.     Coordinate information for tryout process.

 

 

Registration/Data Entry

1.     Coordinate USA Volleyball registration forms, birth certificates and other required forms.

Travel Coordinator

1.     Coordinate all out-of-state and overnight travel for players, coaches and chaperones.

2.     Airlines - keeping in mind non-stop/change of planes, price, timing of flights.

3.     Hotels - looking for price and location.

4.     Ground transportation - vans (drivers), taxis, shuttles, etc.

5.     Communicate to parents and coaches, by memo or letter, the information regarding the trip.

 

 

Newsletter

1.     Work with Parent Rep., Coaches and Board members on what copy will go into newsletter.

2.     Get monthly team news (such as Power League or tournament results) from Team Reps.

3.     Keep an updated mailing label list.

4.     Keep a disk with copies of all newsletters for archival purposes.

 

 

Handbook

1.     Work with Board members to make changes in handbook information.

2.     Use CAYVA database to make team lists.

3.     Print, collate and bind handbooks and get them ready to hand out to parents.

4.     Keep all CAYVA parent handbook information on one computer disk for future reference.

 

 

Facility Scheduler

1.     Schedule gym time and other facility needs.

2.     Coordinate gym time with Coach Coordinator.

3.     Attend Community Ed. Facility meetings.

 

 

Evaluations

1.     Print and send out evaluation sheets for players, parents and coaches.

2.     Tally evaluations and put together information.

 

Non-Board Member Duties and Responsibilities

 

Team (Parent) Rep.

1.     Coordinate travel to local events - driver schedule, times, itinerary.

2.     Phone calls, schedule changes, misc. communications needs, etc.

3.     Administer itinerary from Travel Rep and collect any additional out-of-town expenses.

4.     Help collect late payments, fees, and misc. others.

5.     Contact person for team and parent issues or concerns. Refer unresolved issues to   CAYVA Rep.

6.     Attend meetings as scheduled.

7.     Give monthly team news to Newsletter Editor by deadline.

10. Assist coach as needed.

11. Submit publications and team photos to local newspapers.

12. From USA Volleyball North Country Regional publication “Hot Stuff”:

   “Just a reminder that it is your responsibility to keep your parents in line and to be respectful to all coaches, players, and officials at all times. Remind them that their actions can and will cause their team to forfeit a game, be kicked out of a tournament, or be sanctioned from playing in further tournaments. Thank you for your help.”

 

 

 

Travel Duties

Chaperone

When teams travel to overnight events, parent chaperones are required. The role of the parent chaperone is very important not only for the players being chaperoned but also to CAYVA. Chaperones represent our association, help to ensure the well being of all players, and assist and take directions from the coach. Listed below are the main duties, roles and responsibilities they have.  We ask that all parents read this and when your time comes to be a chaperone that you practice and follow through on them.  Also, CAYVA will partially reimburse chaperones for their expenses. Chaperones discuss these duties before leaving, decide who is responsible for what areas and inform the coach. A “Head Chaperone” is recommended to communicate with the coach and coordinate duties - especially when there are more than 2 chaperones. Thank You!

*         Ensure the well being of the players.

*         Communicate with the coach and assist as needed.

*         Enforce the room assignments as set by the coach.

*         Perform nightly room checks.

*         Enforce itinerary and curfew as set by the coach.

*         Monitor & enforce hotel rules and regulations.

*         Monitor player behavior.

*         Coordinate & buy the food for the players breakfasts & lunches.

*         Hold player travel money.           

*         Hold airline ticket distribution. Keep in hotel safe.

*         Coordinate and collect misc. monetary payments.

*         Check that all players have their uniforms.

*         Van responsibilities - driver & gas (see below).

*         Wash player uniforms.

*         Others duties as needed.

*         Keep receipts and record all chaperone expenses on one form to be submitted for reimbursement.

 

All vehicles used for transportation are for the sole use of players, coaches and chaperones.  Parents attending events are responsible for their own transportation.

Drivers Responsibilities

CAYVA as an organization requires the volunteer efforts of parents to transport the players to various events, whether it’s a tournament or a practice. The role of the driver is very important for the players being transported and to our association. The parent drivers represent our association and help to ensure the well being and safety of the players. We have established some rules, roles and responsibilities for all the individuals that at some time may end up as being a driver transporting our players to an event. We ask that all parents read the information below so that you know CAYVA’S expectations of you should you have driving responsibility.

NOTE: CAYVA does NOT carry automobile insurance nor liability insurance on the driver or occupants. It is the responsibility of the driver to have proof of insurance. 

 

CAYVA Driver Rules

*         Drivers must not consume alcoholic beverages until their driving responsibilities are completed for the day.

*         Drivers must avoid the use of illicit drugs at all times.

*         If unable to drive for any reason, the driver must find a substitute driver who is capable of

      the driving responsibilities.

*         Drive safely, responsibly and courteously.

*         Follow all laws and speed limits.

*        Seat belts must be worn.

*         Ensure the well being of the players.

*         Assist the team/parent rep. with coordination of rides.

*         Ensure that the players arrive safely at the event at the time specified by the coach.

*         Ensure that the players arrive safely back at the hotel or return point.

*         If driving a rental vehicle, return the vehicle to the place of rental at the time specified in the

      rental agreement.

*         Other duties as needed.

*         Pay for van rental, gas, parking and/or any other related expenses (credit card

      recommended) and keep receipts to be submitted to the CAYVA Treasurer for full reimbursement.

 

The History of CAYVA - Part 1

Introduction:  In October of 1994, Bob Ohnsorg, Mark Lundgren, Ted Fleener (CHS Coach), Mike & Sue Murphy and Dan & Mary Daly met in the Murphy’s kitchen to discuss forming a new volleyball organization from two existing Junior Olympic (J.O.) clubs. Shortly thereafter, a group of parents met and the Chaska Area Youth Volleyball Association was born. That first parent meeting steering committee, consisting of Nancy Borman, Dan Daly, Ed Hammers, Rae Ann Happ, George Kelzer, Mark Lundgren, Bob Ohnsorg and Rick Tollackson embarked on a frenzied schedule of meetings and activities to get CAYVA up and running for November tryouts and the J.O. season. It’s been said that “it is important to know where you’ve been, in order to get where you want to go.” Those words were never more appropriate as CAYVA experiences a significant transition.

     At the beginning of the 1997-98 Junior season, there were three of the original parent “founders” of CAYVA active on the board, and at the end, there was one. Co-Chair George Kelzer and Treasurer Bob Ohnsorg would leave their positions. To say that these two have made great contributions to Chaska volleyball would be an understatement. George has done just about everything during his approximately 6 years including: coach, shag balls, parent rep, chaperone, chauffer, league & tourney registrations, travel arrangements & itineraries, mediation and assorted other co-chair duties. Bob, in his approximate 10 years with Chaska volleyball, has also done many of those duties, while concentrating on the enormous and important job of tending the finances. While the benefits of their efforts to the organization have been obvious, it’s the vision and integrity they’ve contributed that will endure. CAYVA is a community based family values-oriented organization with a mission to develop young people into successful citizens because of individuals like George and Bob. We thank them for their contributions, and hope that similar leaders with emerge.

     What follows is a brief (and probably incomplete) history of volleyball in the Chaska area. It is meant as a beginning and work in progress to recognize individuals and accomplishments that have shaped a program that we can all be proud of. We welcome corrections and additions.

Chaska High School:  Following the establishment of girls’ interscholastic athletics in the early 1970’s, Chaska first burst on the scene with a 3rd place finish at the 1975 State Tournament. Mary Daly, recently anointed the “Queen Mother of Chaska Volleyball” as the recipient of the 1998 Crystal Achievement Award for Athletics, was the first coach. Mary guided the Hawks through the 1988 season, ending with 4th place finishes in the 1987 and 1988 State Tournaments. That was the beginning of an incredible run of State Tournament success. Starting in 1989, CHS has appeared in 6 of 8 State Championship matches, winning 4 and finishing 3rd once. That translates into a top 4 finish in 9 of the last 11 years! Ted Fleener was the coach of 3 State Champions and one runner-up during his 5 years, and our current coach, Sue Murphy with co-coach Judy Martinez-Sones guided the Hawks to 1 Championship and 1 runner-up finish in their 2 years.

Junior Olympics:  Ted Fleener explained the development of youth volleyball as a “reverse pyramid”. This was due to the emphasis on developing world class players through the U.S. Volleyball Junior Olympic Program before there were large numbers of girls in recreational “feeder” programs. Consequently, programs that emphasized competition, travel and long seasons (dictated by Nationals at the end of June) became the norm as volleyball grew in popularity.

     Jim Murphy of Chanhassen used this model to found one of the first area J.O. clubs in the early mid-eighties. Murphy’s teams traveled extensively and were very successful, garnering a J.O. National Championship. Jim is often credited with establishing prominence for Chaska J.O. Volleyball. Sue Murphy (no relation) coached and was instrumental in operating the club when Jim left.

     Upon retiring as CHS coach and seeing increased interest in volleyball, Mary Daly started another J.O. club in 1988. While Murphy’s club was modeled after the J.O. prototype and limited in participants, the Daly club was created along the lines of a community athletic association providing competitive opportunities for more girls. As both clubs flourished, and the competitive philosophies evolved, it became obvious that the youth of our community would be better served through one organization.

 

CAYVA:  When the 2 clubs merged in 1994, the playing philosophies had become quite similar; seek the best competition possible. Only the parents’ perspective on how to fulfill that differed. Originally, the Murphy club traveled long distances, included players from outside the community and focused on qualifying for the U.S. Volleyball Nationals. The Daly club stressed cost containment through limited car travel, community only players and went to the AAU Nationals in Chicago (a secondary sponsoring organization).  At the time of the merger, both groups were in agreement regarding community only players and the value of aspiring to the USVB Nationals. While there were differences among Steering Committee members, the common bond was the sense of community and the best interests of our youth.

     Rick Tollackson was instrumental in wording a mission that included these key concepts:

1.      Provide a program that would accommodate all skill levels and provide equal opportunity to grow as a player and person.

2.      Provide an organization that included parent and player participation in operations and decision making.

3.    Form community partnerships.

The first item has been constantly evolving, and may continue to as we strive to continually improve. We seem to have a good formula for the top teams, but struggle with the conflict between player development and recreational play for other teams. We trust that the second item will contribute to the first as parent and player involvement has been outstanding. The intent was to create an environment emphasizing participation, so parents and players feel they have a voice in the direction of the program. The community spirit generated by our many volunteers has been gratifying. Finally, key associations have been formed with a variety of community partners. The City of Chaska Park, Recreation and Arts Department is our official sponsor that allows access to City and District #112 facilities. We also co-sponsor Youth Developmental Clinics with the City, that allow our coaches and players the opportunity to give something back to the community by serving as instructors. The District #112 Activities Office and Community Education Department have also been involved with CAYVA activities and facility usage. The Chaska Legion has provided financial support as well as use of their facility, while the Chanhassen Legion and Chaska VFW have also provided significant financial support. Many other community businesses and organizations have also been generous in supporting our fundraising activities.

Coaches:  While a community athletic association is rightfully administered by parents, it can’t be successful without the technical expertise and guidance of quality coaches, preferably the high school staff. We have been lucky in that regard. Just as the aforementioned parent “founders” were important to the structure and operation of the organization, so too are the coach “founders”, Mary Daly and Sue & Mike Murphy, important to the substance of CAYVA. Mary’s history with CHS and J.O.’s has been well chronicled, and continues through her involvement with the Middle School Program and Developmental Clinics. Sue, who played for Chaska and has been coaching at CHS and/or the Junior level since the early eighties, has been the backbone of CAYVA since the merger. In addition to coaching the 14’s, she is the Coaching Coordinator and serves on the Board providing invaluable volleyball expertise and resources to the organization. Through the years, Mary and Sue have touched the lives of hundreds of players by providing skills and instilling a set of values, a sense of competitiveness and a love for the game that allows them to achieve success. More recently, Mike Murphy, who started coaching in 1993, has been a key contributor as coach for 16’s and 18’s, setters and sharing the Coaching Coordinator position. While parent leaders come and go, stability in the coaching leadership is essential for an organization like CAYVA.  We are very fortunate to have the dedicated leadership of quality coaches and school staff.

Conclusion:  This history, (maybe it wasn’t so brief) was meant to explain how CAYVA evolved, and recognize accomplishments, individuals and organizations that have been instrumental in making this a quality organization. There are many others who could’ve been mentioned, we’ll save them for Part 2.

     If the success of our high school program is a source of community pride, we can all be proud of the contributions of our youth volleyball association. CAYVA teams and parents are recognized nationally for quality play and good sportsmanship. The elite junior clubs (recently changed from J.O.) assemble all star teams, while CAYVA strives to develop the youth of our community. We think it pays off at the high school level as well as in the lives of our children.

     As George Kelzer and Bob Ohnsorg leave their active roles with CAYVA, lets celebrate their accomplishments as well as those of all past, present and future volunteers who help make CAYVA a quality organization.

 

Dan Daly, 1998, Past Co-Chair